Submission Instructions

Program RequirementsAbstract FAQ

The system has been optimized for current browsers. We recommend Google Chrome browser.

Accessing Site and Submitting Your Abstract

Please reference the myBPS account options below.

Users with a myBPS account

You will need to log in to your myBPS account to access the abstract submission site. To access the abstract submission site, click on the “Submit Abstract” link. The submission process will take approximately 15-30 minutes, depending on the speed of your internet connection and the time of submission. Submit early to avoid delays. If traffic on the site is heavy, you may be prompted to try later.

Users without a myBPS account

If you do not have a myBPS website account, please use the following steps to create your account before beginning the submission process:

• Click “login” at the top right of the screen 
• Click “Create Account”
• Select “Continue” under either “I’m new to BPS” or “I have a current or past relationship with BPS”
• You will then be given the chance to find your record, update your profile, and create your myBPS website account that will be associated with your membership.

To submit an abstract, you will need to click on the “Submit Abstract” link to access the abstract submission site.

Returning Users

If you have a myBPS account, simply log in to your account and click on the “Submit Abstract” link. Once logged into the abstract submission system, you can follow the instruction to submit your abstract.

Submitting a New Abstract

To submit a new abstract, click on the “New Abstract” link.

Affirmation and Abstract Title

You will be required to read all information and agree to each statement by clicking the check-boxes. You will be prompted to enter the title of your abstract. Please use ALL CAPS to enter your abstract title. The title will appear in publication exactly as you have typed it here. This is the only time you will need to enter the title of your abstract into the system.

Author Block Information

The next page displays information that was linked to your myBPS account. You will be automatically selected as the Presenting Author of this abstract. If you need to change the presenting author, add/edit authors, or change the author order on the abstract, you may do so on the subsequent page.

Be sure that you include a current email address for the presenting author. All abstract-related correspondence is done via email, so an incorrect email address could cause a delay in the receipt of important information.

Enter required information for each co-author: name, published affiliation, city, state, and country.

To help expedite data entry, the default address for each co-author will be the presenting author’s address. The co-author address may be edited.

Always type common affiliations in exactly the same way each time. Even a slight variation will cause the institution to be listed more than once in the author block, which is not correct.

Presentation Preference - for early abstract submissions only

Membership and Sponsorship

Requirements:

• All abstract submissions require a sponsor
• Sponsors must be a Regular, Early Career, or Emeritus member with 2024 dues paid. They can sponsor their own abstract or someone else's.
• Members may sponsor up to two abstracts if one is in the Biophysics Education category. Abstracts submitted to the Biophysics Education category will also be reviewed in an appropriate scientific abstract category determined by the program committee for platform presentation consideration.
• Student members, with 2024 dues paid, must sponsor their first abstract and cannot sponsor someone else's abstract. Should a student wish to submit an additional abstract they would need a member to sponsor their second abstract.
• Nonmembers may submit an abstract, but must have a 2024 BPS Regular, Early Career, or Emeritus member who is not submitting their own abstract sponsor the nonmember abstract. Alternatively, they may join the Society at the time of submission.

Topic Category

Choose a first and second topic category preference that most clearly fits the subject of your abstract. Please check the categories to make sure they are correct. Abstracts must be confined to scientific topics.

Techniques

To allow attendees to search for abstracts based on specific techniques, please select all the techniques used in your research.

SRAA Poster Competition - Deadline October 3, 2023

If you plan to submit your abstract for the SRAA Poster Competition, you MUST choose a Subgroup topic category. Your abstract will not be considered for the SRAA if you do not submit a completed application or if you do not select a Subgroup topic. SRAA participants will be sent instructions for the poster competition in January. To read specific requirements and submit an application, visit the SRAA Poster Competition page.

Travel Award Submission - Deadline October 3, 2023

You MUST submit an application in order to be considered for a travel award. To read specific requirements and submit an application, visit the Travel Awards page. You will be notified in late November whether or not you have been chosen to receive a travel award. 

JUST-B Poster Session - Deadline January 4, 2023

The inaugural JUST-B (Justice for Underrepresented Scholars Training in Biophysics) Poster Session will celebrate the achievements of underrepresented and underserved students, postdocs, and early career researchers in the field of biophysics. To present your poster during this event, you must submit an abstract by the October 1 deadline and submit an application. For specific application requirements, please visit the Professional Development & Networking page.

Undergraduate Poster Award Competition - Deadline January 4, 2023

Undergraduates presenting as first or second author on a poster may participate in the Undergraduate Poster Award Competition and be recognized for their work. Three students will be selected for a $100 award and recognized by the BPS meeting attendees prior to the 2024 Biophysical Society Lecture. Winners will be selected based on the quality and scientific merit of their research, knowledge of the research problem, contribution to the project, and overall presentation of the poster. For more information, visit the Undergraduate Poster Award Competition page.

Late Abstract Submission - Deadline January 4,2024

Abstract title and abstract body combined should not exceed 300 words. No graphics will be accepted in the submission of abstracts.

There are two options to submit your abstract:
1. Enter your abstract manually (text only)
2. Upload your abstract from a prepared file

To upload your abstract, prepare your abstract in MS Word (.doc) (preferred), Rich Text Format (.rtf), Plain Text (.txt), or WordPerfect (.wpd) prior to accessing the submission site. Please use font Times New Roman, size 12.

You may include special characters (Greek letters, superscript, subscript), as needed in your prepared file.

The file you upload should include only the abstract body. The file you save and upload will be accepted as uploaded (e.g., headers and footers will appear if saved to file). You will have the opportunity to preview your abstract, correct any mistakes in your word processor, and re-upload the changes or edit it online before completing the submission.

Review My Work

The final summary page will allow you to review the information you entered during the submission process. Review it carefully. 

To make changes and corrections to your abstract:

• Select the appropriate section on the left-hand margin to return to that portion of the submission site. In order to complete the section and save any changes, you must click the “Save and Continue” button at the bottom of the section. You will be directed to the “Review My Work” section. 
• If all sections have a blue check mark  a message will appear that states, “This submission is complete.” Any abstract marked “Incomplete” will not be considered for programming until it has a “Complete” status.

Payment

The abstract processing fee must be paid by credit card at the time of submission in order for your abstract to be eligible for programming. You may choose to pay the abstract submission & registration combo fee, or pay for your abstract submission only. Receipt of your purchase will be emailed to you. 

Please note: The confirmation and receipt will be sent to the e-mail address specified for the Presenting Author at the beginning of the submission. The presenting author is responsible for notifying any co-authors. 

Revisions and Withdrawals Deadlines

Withdrawals and revisions of early abstracts must be submitted by Friday, October 4, 2024, 11:59 PM, USA Eastern.

To make revisions to your abstract:

• Log into your myBPS account and return to the Annual Meeting abstract submission page. Click on the control number of the abstract you wish to edit. 
• Select the appropriate section on the left-hand margin to return to that portion of the submission site. In order to complete the section and save any changes, you must click the “Save and Continue” button at the bottom of the section. You will be directed to the “Review My Work” section. 
• If all sections have a blue check mark  a message will appear that states, “This submission is complete.” Any abstract marked “Incomplete” will not be considered for programming until it has a “Complete” status.

Requests for abstract withdrawal must be received in writing by the Biophysical Society, 5515 Security Lane, Suite 1110, Rockville, MD 20852; fax: (240) 290-5555; or via email from the presenting author’s email address: [email protected]. Include the presenting author's full name and abstract number.

Platform Sessions 

Regular Abstract Submissions - Presenting Authors will be notified in late November if their abstract has been selected for presentation in a platform session. Data projectors will be provided in all session rooms in the Convention Center. Presenters MUST bring their own laptop computer, power supplies, and adaptors. We also suggest you bring a back-up of your presentation on a USB drive, in the case of any unforeseen problems. Please arrive at the session room 30 minutes before the session begins to connect your laptop to the projector. Speakers will be allotted 15 minutes to present their abstract and take questions from the audience.

Poster Sessions

Regular Abstract Submissions: Presenting authors will be notified in late November if their abstract has been selected for a poster session.

Poster presentations will take place from 1:45 PM–3:45 PM, Sunday through Tuesday, and from 10:30 AM-12:30 PM on Wednesday.