General Rules
- Late Abstract Submission Deadline: January 28, 2019
- The abstract submission handling fee is $150 and is non-refundable.
- All late abstracts will be considered for poster only presentation. Abstracts must represent scientific research that cannot be perceived as marketing a specific company or product.
- Authors submitting abstracts are responsible for ensuring that all authors listed on the abstract have been notified of the submission.
- Each abstract will be reviewed by the 2019 Program Committee, and decisions to accept or reject abstracts rest with this committee.
- Abstracts will be programmed each day of the meeting and grouped by topic.The scheduling of abstracts by the Program Committee is final and authors must be prepared to present their work as programmed.
- There is a limit of 300 words for the title and body text of your abstract submission.
- No graphics will be accepted in the submission of abstracts.
- All abstract titles will be printed as they appear in the Review My Work step. The BPS is not responsible for and will not copy edit abstract submissions.
- Please ensure all special characters and formatting display correctly.
- Sponsorship
- All abstract submissions must be sponsored by a member.
- Members may only sponsor one abstract, with the exception of the Biophysics Education category. Members may submit an education abstract in addition to one in another category.
- Regular, early career, or emeritus Biophysical Society members, with 2019 dues paid, may sponsor their own abstract or someone else's. Student members may only sponsor their own abstract.
- Non-members may submit an abstract, but must have a 2019 BPS regular, early career, or emeritus member who is not submitting his/her own abstract sponsor the nonmember abstract. Alternatively, they may join at the time of submission.
Special Combination Offer - not applicable for late abstracts
Meeting attendees may take advantage of the special non-refundable, non-transferable rates offered when completing a regular abstract submission and registering for the meeting at the same time. This offer is only available at the time of regular abstract submission and only available for the presenting author. Fees are not transferable and non-refundable.
Revisions and Withdrawals
Withdrawals and revisions of late abstracts must be submitted by Monday, January 28, 2019, 11:59 PM, Eastern, USA.
To make revisions to your abstract, log into your myBPS account and return to the Annual Meeting abstract submission page. Click on the control number of the abstract you wish edit. In the left hand menu, select the “Unlock & Edit Abstract” button. Then use the left hand menu to select any category where edits need to be made. Upon completion, you must click the “Finalize & Submit” button at the bottom of the “Review My Work” page. If you do not complete this step, the abstract WILL NOT be marked as “Finalized” and WILL NOT be eligible for programming.
Requests for abstract withdrawal must be received in writing by the Biophysical Society, 5515 Security Lane, Suite 1110, Rockville, MD 20852; fax: (240) 290-5555; or via email from the presenting author’s email address: [email protected]. Include the presenting author's full name and abstract number.
Notifications
The Biophysical Society Office will email regular abstract scheduling notices to Presenting Authors only in late November 2018.
The Biophysical Society Office will email late abstract scheduling notices to Presenting Authors in mid-February 2019.
If you have not received your programming notice, please contact [email protected].
It is important that a valid and current email address for the Presenting Author be entered during the abstract submission process. Once an abstract is received by the Biophysical Society all subsequent notifications will be sent to the Presenting Author via email. Notifications will not be sent to the other authors. The Presenting Author holds the responsibility of notifying all authors on the abstract of the scheduling.