Speaker Guidelines

Speaker Instructions

• All presentation rooms for Symposia, Workshops, and Platforms will be set theater style with a head table for two, a table microphone, a standing lighted lectern with a podium microphone, and aisle microphones to take questions from the audience.

• Each room will have the following: data projector, appropriate size screen, and a laser pointer. An audiovisual technician will be provided in the session room during your presentation. 

• If you plan to give a Power Point presentation, you must bring your own laptop, power supplies, and adaptors. We also suggest you bring a back-up of your presentation on a USB drive, in the case of any unforeseen problems. Slide presentation should be in widescreen (16:9) presentation format. 

• If you require additional audiovisual equipment, contact the Meetings Department at [email protected] with your needs. All additional projection equipment must be pre-approved by the Biophysical Society.

• Speakers are asked to arrive at the assigned presentation room at least 20-30 minutes before the start of the session to ensure that the audiovisual technician has the appropriate amount of time to hook up your laptop for your presentation.

• Speakers sit in the front row of the session and approach the lectern in turns as the chair of the session introduces each presentation. Speakers may share the chairperson’s table for discussion as space permits.

• Speakers must adhere to their allotted time for speaking and answering questions, as a courtesy to other speakers and the audience. Symposia and workshop speakers are allotted 30 minutes for presentation and discussion, platform speakers are allotted 15 minutes for presentation and discussion.

Speaker Ready Room

• A Speaker Ready Room will be located in the Pennsylvania Convention Center.

  We highly encourage all presenters in Symposia, Workshops, and Platform sessions to visit the Speaker Ready Room one day prior to their scheduled presentation time.

• This room will be set up for your use, and will contain several screens and data projectors to allow you the opportunity to review your slides and material prior to your scheduled presentation time slot.
• All speakers must bring their own laptops.
• An audio/visual technician will be available during room hours to assist you in setting up your laptop with the data projector and to answer any questions.